Purchasing

Green Accounting functionalities are available on Wisefish Receipt Agreements and Business Central Purchase Documents. Both allow for the user to calculate or record emissions for purchased Items. Displaying emission information on electronic invoices is becoming more prevalent. This allows for the user to account for emissions from purchased Items; for example users can monitor and record emissions from purchased fish, fuel, or other materials. For companies involved in production or trading, emissions from purchased fish can follow the fish through further processes (processing or sales) and display on sales invoices.

The diagram below shows the order for prioritization of which emission factor is used in the formula when accounting for emissions through purchasing. There are different areas to store emission factors within the system for purchasing. A Sustainability Account Card must always be connected to the Item Card, and a Unit of Measure must be set up on the Sustainability Account Card. Emission information directly entered on a Receipt Agreement has priority over the subcategory of the Sustainability Account.

Item Card

The user can connect an emission factor directly to the Item. If Emission Factor or Total Emissions is left blank on the Receipt Agreement or Purchase Order, the calculations will use the emission factor placed on the Item Card. If there is no emission factor on the Item, the default will be to use the emission factor of the Sustainability Account Card located in the Subcategory.

User Note: The user can connect the Vendor to the Item Card which will allow for user to see a complete list of Items when on the Vendor Card.

Receipt Agreement and Purchase Document Lines

An emission factor can be placed directly on the line of the Item in the Receipt Agreement or Purchase Document. There is also a header labeled Green Accounting in which the user can enter Total Emissions. Emissions UOM must be filled in on the line for either to calculate. This ensures that emissions maintain the same unit of measure in the Sustainability Ledger Entry. For example, if there is a purchase for a large amount of oil the emissions on that invoice may be recorded in metric tones on the purchase order lines, but then will convert into kilograms when posted into the Sustainability Ledger Entry.

When the Receipt Agreement is posted and closed. The emissions post into the Sustainability Ledger Entry. The system first checks for an Emission Factor on the lines, then to Total Emissions under the header, and then to the Emission Factor field on the Item Card. If there is nothing setup or entered on the lines, under the header, or on the Item Card, the system then looks to the of Sustainability Account Card´s Subcategory for the emission factor used in the calculation.